You are required to cover some costs known as travel expenditures when you are away from home on business. A sizable amount of these costs might be deductible from your business expenses. However, they do have a number of rights that you must uphold to avoid getting a nasty surprise when you are checked.

How can a freelancer reduce their travel costs?

Travel costs can add up quickly if you have to make frequent trips for a self-employed business. Fortunately, Flyfin can help independent businesses save travel expenses in a number of different ways.


When you are away from home on business, even though “home” doesn’t necessarily mean the place where your family lives, you can still deduct your travel costs. Furthermore, the location of your significant company site, which cannot be the same as your personal dwelling, is your tax home.

  • If you live in Petaluma, California, but go to work regularly in San Jose, where you go to motels and eat out every day of the workweek, you cannot reduce your spending there.
  • The employer has not given permission for you to travel to your Petaluma residence.

Plan your business trip and consider the length of time and the settings

Once you have determined your tax residence, you must include the purpose of the trip in the inquiry to determine any potential travel deductions.

With more confirmed business, your chances of being able to write off connected travel expenses as a tax deduction increase. Self-employment travel expenses, as defined by the IRS, are the regular and required costs related to traveling far from home for work or pleasure. To put it another way, the crucial part is declaring that you are required to travel and pay for any associated business expenses you incurred while on your trip. You can ask a tax expert.


You must leave your tax residence for an amount of time that is much longer than a day.

A portion of a person’s travel expenses may be deducted

Let’s say you decide to take a client out to lunch to discuss business while on a personal trip to Las Vegas. You shouldn’t make an effort to avoid it while requesting a travel deduction, no matter how enticing it might sound. But since lunch is a necessary business expense, you can write off the price of that meal.


If you use the full time outside of the station for business, you can subtract it from the length of your journey. It does not have to be a 100 percent B2B trip in terms of the IRS. The IRS might see your travel as being solely for business purposes if you can satisfy one or more of these requirements:

1. More than 75% of the time was spent on work linked to travel.

2. You visited another country for no more than a week.

3. You had little to no control over the preparations for the trip.

4. The holiday break was not given much care when making travel arrangements.

Transportation expenses for business travel are deductible.

Whether you travel by bus, rail, or airplane and the cost of your luggage are both determined by the ticket price. If you have to pay a lot of money for a last-minute flight, expensive tickets are viewed as a business cost; but, if you utilize frequent flier miles to get a free ticket, they are not counted.

If you drive to get about, you can either deduct the IRS standard mileage allowance or actual expenses. Other factors include parking costs and tolls.

There are transport costs that are deductible.

Taxi fares might be reduced as an expense for professional travel. For example, the fare or other charges can be deducted to get:

an airport or railroad

lodgings close to the railroad or airport

between the hotel and the business location

in close proximity to clients

Once you get to your destination, you can hire a car for less money because it will only be used for work-related purposes.

You can make arrangements for a room, meals, and tips.

The IRS allows self-employed people to deduct travel expenses for housing and meals linked to work travel as long as they are reasonable and the conditions are not excessive.

You would need to eat if you were at home, which may help to explain why the IRS only permits deductions for meals that are equal to 50% of the following two:

Cost of the lunch in full

normal food price range

This amount is based on the accompanying meals and incidental expenses for each per diem meals deduction rate, which is determined on where and when you go.

Typically, 50% of your lunch costs can be deducted from your taxes. If you do not disclose the standard food allotment or incur any meal charges, $5 per day can be set aside for unforeseen costs. Unexpected additional charges include:

Gratuities and pay are frequently provided to hotel employees.

the price of hiring attendants and luggage carriers

But at all times, keep an eye on the actual costs.


Combining business and pleasure is exciting when you are a self-employed traveler. If you must travel to Las Vegas, why not stay a few extra days to explore the city further? You might even invite a friend.

There is nothing wrong with taking pleasure in business travel, but make sure you only deduct the travel-related expenses.

Your spouse or any traveling companion would be regarded as an employee in this situation, and frequently their travel expenditures would not be deductible. It follows that the second airfare cannot be eliminated. The cost of your hotel stay for one person, which is typically comparable, is still deductible.

In conclusion

FlyFin will ask you a few straightforward questions about your self-employment history and will assist you in filling out the necessary paperwork or give you access to a 1099 tax calculator. Perfect for people who work for a company or are self-employed and must deduct travel expenses. They will consider numerous tax breaks and help you learn about breaks particular to your firm in order to save you as much money as they can. FlyFin can also assist you in determining whether additional tax forms, such as Forms 1065, 8832, or 1120-S, are required.